Please Note: The application deadline for this job has now passed.
Job Introduction
What you’ll do
Do you come from a strong administrative background and have experience in MS Office suite? Our Governance Team is looking for a Governance Assistant with proven experience of formal organisational administration to join Notting Hill Genesis on a permanent basis. Among its functions, the Governance Team supports the operation of our formal Boards and Committees, provides services to shareholders and Board and Committee members, deals with company secretarial matters, filings and compliance, as well as the organisational governance framework. It is a very busy and interesting team, working at pace.
How you’ll do it
- Provision of accurate and efficient Board and Committee meeting planning and support, including the scheduling of formal meetings, agenda creation, collation of Board and committee reports using Decision Time (online meeting portal software).
- Assist the Governance Team with accommodation, travel and catering requirements for Board and committee meetings, as required.
- Lead on processing requests for the sealing of documents for the group, in accordance with procedures, ensuring accurate record keeping is maintained and records are updated as necessary (training provided).
- Monitoring the Governance mailbox and escalating matters as appropriate, ensuring matters are dealt with professionally and efficiently to agreed timescales.
- Filing of returns with external bodies such as Companies House and the FCA as required ensuring deadlines are tracked and met and accurate information is submitted (guidance will be provided).
- Provision of administrative and secretarial support to the Chief Governance and Risk Officer/Head of Governance and other members of the Governance Team as appropriate/directed.
Please note this role is office based four times a week in Kings Cross.
The Ideal Candidate
We believe great service starts with great people, and we are committed to recruiting and developing passionate, enthusiastic, and talented individuals who can add value to our thriving organisation.
- Solid administrative / secretarial experience within a formal environment, including meeting scheduling, document creation and record keeping.
- Proficiency with MS Office, including Word & Excel as well as online tools such as MS Teams and SharePoint.
- Meticulous attention to detail.
- Effective communication with stakeholders at all levels.
- Experience dealing with sensitive and confidential information whilst maintaining discretion.
- Adaptable, with the ability to manage a range of competing deadlines within a timely manner.
- Previous experience of working in a company secretariat of governance team would be helpful.
- Knowledge or experience of social housing would be useful.
What’s in it for you?
Once you join us, you’ll find plenty of opportunities to grow within our organisation. You’ll also have access to a wide range of learning opportunities to help you achieve and maximise your potential.
Benefits include:
- Excellent annual leave allowance and flexible working opportunities (qualifying period may apply)
- Generous pension scheme
- Enhanced maternity, paternity, and adoption pay in addition to statutory entitlements (qualifying period may apply)
- Employee assistance - free confidential advice and counselling services provided by independent specialist organisations.
- Health cash plan
- Staff discounts - we give our staff access to discounts at hundreds of major retailers, gyms, restaurants, entertainment, days out, insurance, and much more.
- Interest free loans - season ticket loan, tenancy deposit loan, and training loan
- Cycle to work scheme.
- Life Assurance x 4 annual salary
All about us
Notting Hill Genesis is a not-for-profit organisation providing affordable homes for Londoners and it is now one of the largest housing associations in London. We are both a landlord and a developer, with more than 60,000 existing homes and 10,000 more in our pipeline and we employ around 1,500 staff.
For more information on what we do and what makes us different please visit:
We welcome applications from everyone. We actively monitor the diversity of our workforce and strive to show equal representation throughout all levels of the organisation. We are a Stonewall Diversity Champion, a Disability Confident employer amongst other diversity commitments. To find out more about our approach to equality, diversity and inclusion please visit: https://group.nhg.org.uk/careers/diversity-is-our-strength/
Selection Process
Step 1: If you are interested, please send your application now! Closing date is Thursday 2nd January 2025 at 23:59
Step 2: Shortlisted candidates will be invited to a first stage call.
Step 3: Successful candidates will be asked to do an assessment and interview at our office based in Kings Cross either week commencing Monday 13th January or week commencing Monday 20th January 2025.
Please apply for this role online. If you are not able to apply online or if you have any reasonable adjustment requirements arising from a disability or medical condition to fully participate in the recruitment process, please discuss this with our hiring team via jobs@nhg.org.uk.
Should a redeployee apply for this role, their application will be considered before any others.
NHG reserves the right to close this vacancy early if we receive sufficient applications for the role, so we advise you to submit your application at your earliest opportunity.
