Vacancies

HR Data Administrator

Main Responsibility

Notting Hill Genesis are seeking hardworking, consistent and meticulous Data Administrators to be responsible for the provision of an effective data processing and administration service within the HR Services Team. You need to be able to work accurately and follow complex instructions laid down in the training manuals and guides and input and maintain data into our systems in both an accurate and timely manner. Experience of data entry would be a bonus but is not essential as we will train you, but your attention to detail is a must. 

Your day will be made up of providing HR, Talent & Learning and Payroll administration support; including processing staffing, training and payroll data in our HR Information System (I-trent); creating and running reports, updating spreadsheets, producing letters/forms, running mail merges and managing the production of standard staff communications.  There will be some liaison with internal and external client groups by telephone and email, assisting in obtaining employee data and collating management information. You will assist in the maintenance of a number of HR email inboxes.

To be successful you will need to be task oriented with  the ability to accurately follow set processes and deal with a high volume of work. Manage your workload independently but also stick to timescales set by the team. You will have effective PC skills; especially Microsoft Excel and experience of data entry on a complex/bespoke database system (such as I-trent) would be advantageous.  Full training will be provided.  If you have experience of administration within a compliance delivery environment, this would also be of benefit.

Benefits 

In return we offer:

• Excellent annual leave allowance and flexible working opportunities (qualifying period may apply)
• Generous pension scheme 
• Enhanced maternity, paternity and adoption pay - we offer enhanced maternity and adoption pay in addition to statutory entitlements (qualifying period may apply)
• Employee assistance - free confidential advice and counselling services provided by independent specialist organisations
• Health cash plan 
• Staff discounts - we give our staff access to discounts at hundreds of major retailers, gyms, restaurants, entertainment, days out, insurance and much more
• Interest free loans: season ticket loan, tenancy deposit loan and training loan 
• Cycle to work scheme
• Life assurance x 4 annual salary

The Ideal Candidate

Fixed term until end of March 2024

How to apply

• Applications close at 23:59 on  Wednesday 31 May 2023.

Please apply for this role with us online. If you are not able to apply online, please contact our HR team via jobs@nhg.org.uk to discuss your requirements

• Interviews to be held on Wednesday 7 and Thursday 8 June 2023.

Please submit your CV and supporting statement.  Please note a supporting statement is not a cover letter. Your supporting statement (about 500 words long) should cover the following:

• your experience of working with databases/systems (please tell us about your iTrent experience if you have it, and what you think you would do to pick it up if you don’t)
• your experience working in administration (please give us examples of work that’s gone well and why and how you ensure your work is accurate)
• why you’re the ideal candidate for this role taking into consideration the Role Profile.
• if you wish to work part time please state the hours and days you are available.

We welcome applications from candidates from all backgrounds. If you have the skills, experience and values we're seeking, please apply to join us and be part of an inclusive organisation. We believe it is important that we provide our team with a positive and collaborative working environment so will ask you to work in our newly refurbished offices based at Kings Cross at least 3 days a week.

About the Company

Notting Hill Genesis is now one of the largest housing associations in London and the south east. We own and manage more than 66,000 homes and employ around 2,000 staff. We provide homes across a range of tenures and are committed to continuing to deliver housing that is affordable to all. Our roots reach back to the 1960s when our legacy organisations were established by local people who shared a similar vision – to house west London’s working poor, providing them a home from which to build themselves and their families a secure future.

Our people

We value our people and both respect and celebrate their differences. We’re proud to say that our colleagues come from different backgrounds, with varied outlooks and are from all over the world. We encourage and are committed to diversity. We know that when people with varied experiences and unique points of view come together, it makes us a stronger organisation and more able to help the wide range of residents that we serve. We want all our colleagues to bring their full selves to work in a culture and environment based on respect and fairness, regardless of role, background or ability.

Our pledges

We are proud signatories of the G15 group’s diversity pledge to encourage more diversity in the boardroom and at senior level.  The pledge on Black, Asian and minority ethnic (BAME) diversity commits NHG to reflect the ethnic diversity of the communities we work in at all levels and particularly at senior managerial, leadership and board levels.

We have under-representation of BAME colleagues at this level and are keen to fill this gap. We welcome applications from everyone. For this role, we especially encourage BAME candidates to join us and be part of an inclusive culture that celebrates diversity, equality of opportunity and provides a place for you to grow your career.

We are also a Stonewall Diversity Champion, a Disability Confident employer and have signed up to Harry’s Pledge. We actively monitor the diversity of our workforce and strive to show equal representation throughout all levels of the organisation.​

To find out more about Diversity and inclusion at NHG, please visit our website.